Requirements

• Verify: Correct spelling of patient’s first/last name, date of birth, MCO payer with Medicaid ID, and ICD codes dated on or before admit date.
• Visit must be recorded as an EVV Visit, not manually entered in Visit Entry.
• Visit must already be imported as a charge in Barnestorm.

Filters & Options

• From / Thru Dates: Use visit start dates.
• Exclude Unassigned Aide: Default checked to prevent sending visits without a valid caregiver.
• 1 Patient: Send data for one patient only.
• Programs: Filter by program code or leave blank for all.
• List of Valid HHAeXchange Payers: Select a single payer to send.
• Edit HHAeXchange SFTP Credentials: Contains SFTP login info; rarely updated. Can also designate who receives email updates on file transmission.
• Only Previously Sent EVV: Use for adjustment claims only; requires TRN number (from payers remittance) entered in Accounts Receivable > ICN Edit.
• Check for Dupes: Searches for duplicate visits in date range.

How to Run

• Billing > HIPAA Transactions > HHAeXchange/CareBridge > HHAeXchange File Create. 
• Select the From and Thru dates.
• Click Check for Dupes. If no issues, proceed.
• Click Select EVV Visits.
• If errors appear, save/print the report and fix in EVV Visits.
• Review visits and correct any issues before proceeding.
• Click Prepare the Import File.
• Click Yes to send now.