Job Codes are used to describe all services provided by employees. They are used in billing to determine the Revenue Code, CPT/HCPCS Code, Place of Service, and amount to be charged for each visit. Typically, claims on a UB-04 require a Revenue Code, and possibly a CPT/HCPCS code with optional modifiers; a CMS-1500 requires CPT/HCPCS codes with optional modifiers, and a place of service code.
From the Main Menu, click the Codes button. The Codes screen will open. Click on Rates at the top of the screen, then select Job Codes.
Add a Job Code
· Enter the program code.
· To enter a job code that has not been used yet, click the Show Available Codes for Program button. Select the code# you wish to use.
· Type in the description of the job code.
· Enter H for per Hour or V for per Visit.
· Enter the Revenue Code, HCPCS Code, and Modifier(s) as needed.
· Enter the Place of Service Code (you can find this list on the http://www.cms.hhs.gov/ website).
· Click on the Add a New Rate Date button. Enter a starting date. Enter the rate amount.
· Click on the Save Job Code and Rate button.
NOTE: If the job code has a special rate for the first hour, and a different rate for each additional hour, follow this link for special instructions: Special Rate For First Hour.
Change a Job Code
· Enter the Program code and the Job code.
· Make the changes you need to make and click on the Save Job Code and Rate button.
· If adding a new rate, click on Add a New Rate Date, change the date to the effective date, enter the rate amount (ie. 12.26) and click on Save Job Code and Rate .
· If you just need to correct a rate (or date), select the date/rate from the list, change the amount (or date), then click the Save Job Code and Rate button.
Delete a Job Code
· Enter the Program code and the Job code.
· Click on the Delete This Code button.
· Click on the Save Job Code and Rate button.
NOTE: If the job code that you want to delete has already been used, you will get a popup indicating that the code has been used and cannot be deleted. An alternate option would be to Deactivate a Job Code. Click on that link for instructions.
**If you need a hard copy of all the rate codes in your system, there are various print options at the bottom of the screen.