Your Current Processes:
- Printing a running list of all employee phone numbers
Benefits If You Change Your Process:
- Less time and money spent on printing an updated list
- Updated employee information is available right away in Barnestorm
New Process Details:
You can add your employee contact information to the employee file in Barnestorm, which is searchable for visiting staff in the field without an internet connection.
Clerical Staff Process:
- Go to Codes > Other Basic Codes > Employees in Barnestorm.
- Look up each employee by last name.
- Enter their contact information, such as Cell Phone Number.
- Save.
Looking Up Employee Contact Information
1. From the main menu, click the Search button.
2. Select Employees.
3. Enter the first three letters of the employee’s first or last name in the Search for an Employee box. A list of employees will show.
4. Click on the employee you want to view.
5. The employee contact information will appear.
An easy way to pull up employee phone number is right from Barnestorm Office or POC. Instead of keeping an out-of-date paper on file, you can use the search feature to look up the employees name and view related phone numbers for them.
Suggestion on how to start this process:
- Select an office staff member to enter and check all employee contact information from Barnestorm Office > Codes > Other Basic Codes > Employees
- Train visiting staff to use the Search.
- Have each employee check their phone number for accuracy and Message the office staff member if it needs to be corrected.
- Explain to all staff that the paper contact information will no longer be updated and that they should use the Search feature instead.
- After the information is updated, it can be accessible to any Barnestorm user (that has the correct employee permissions)
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