Rate Has Changed: How Do I Fix Charge Amount on Visits Already Entered?
See steps below on how to change a rate, and how to update the billing charges.
To change the rate, you will need to start with the job code. The job codes are used to describe the services provided by the employees. Job codes are used in billing to determine the Revenue Code, CPT/HCPCS Code, Place of Service (POS), as well as the charged amount for each service provided; such as skilled nursing, therapies, and social work.
Steps to Add a New Rate
** If you have already added the new rate, skip to the next section.
- In Barnestorm Office, go to Codes > Rates > Job Codes.
- Type in the program and job code of the service that needs the rate change. If you do not know the code, use the Search tab to type in a description. A listing will appear based on your description. Click the job code you need to change.
- At the bottom, select Add a New Rate Date.
- Type in the effective date, along with the new rate amount.
- Press Save Job Code and Rate.
** If you are making these changes in advance, you do not have to use the steps below to recalculate the visits. All visits entered will have the new rate based on your effective date.
Steps to Update Charges Already Entered
RATE CHANGE EXAMPLE: Today is 06/03/2025. Our SN rate changed on 01/21/2025. We’ve updated the rates in Codes > Rates > Job Codes today, but the claim is still showing the old amount. How do we fix charges on visits that have already been entered?
- In Barnestorm Office, go to Billing > Other > Recalculate Visit Charges.
- On the left side of the screen, enter the from/thru date. For example, if the effective date of the new rate was 01/21/2025 and you entered the rate change today, the from date would be 01/21/2025 and the through date would be the current days date to ensure all charges get corrected.
- On the right side of the screen, enter the Program and Job Code that had the rate adjustment.
- Optional: Select a single patient, by checking the "Just one patient" box. Type in the chart number or the patient last name to search for the patient. Once you select the chart, the from date defaults to the patient's admit date. Make any changes to the From/Thru date as needed.
- Click the ReCalculate Visit Charges button. The charges will recalculate. Print the report if needed. Then click Close.