Rate Changed: How to Correct Charges on Visits Already Entered
Follow the steps below to update the job code rate and recalculate any visits that still show the old charge amount.
Rate changes begin at the Job Code. Job codes define the service being billed and control key claim details such as the revenue code, CPT/HCPCS, place of service (POS), and the charge amount used for visits (for example, skilled nursing, therapies, and social work).
Step 1: Add the New Rate to the Job Code
Note: If the new rate is already added, skip to Step 2.
- In Barnestorm Office, go to Codes > Rates > Job Codes.
- Select the correct program and job code. If needed, use the Search tab to find the code by description.
- Select Add a New Rate Date.
- Enter the effective date and the new rate.
- Click Save Job Code and Rate.
Tip - If you add the new rate before entering visits, visits will automatically price at the correct amount based on the effective date.
- Only visits already entered with the old amount need to be recalculated.
Step 2: Recalculate Charges for Visits Already Entered
Example: Today is 06/03/2025. Your SN rate changed on 01/21/2025. You updated the job code rate today, but visits already entered are still showing the old amount.
- In Barnestorm Office, go to Billing > Other > Recalculate Visit Charges.
- Enter the From and Thru dates.
- Use the rate effective date as the From date.
- Use today’s date as the Thru date to capture all visits entered since the change.
- Enter the Program and Job Code that was updated.
- Optional: To correct charges for only one patient, check Just one patient and select the chart.
- Click ReCalculate Visit Charges. Print the report if needed, then click Close.