Print a report that tells you when the next supervised visit is due for CAP/PCS patients. From Barnestorm Office go to Patients Histories > Authorizations, click on the 17.33 – Supe Visit Due tab; or from Referrals > Authorizations > 17.33 – Supe Visit Due tab.
Report 17.33 is based on the supervisory visit being entered. Even though they often are not charged for, it should be entered as a no-charge visit and the employee who made the visit must be in the system with the correct revenue code. This will make the report run correctly.
For example: Employee K Hunt is in your system as a nursing supervisor and under Codes > Other Basic Codes > Employees, her Rev Code is 0550. This is what the code should be for all personnel who make supervisory visits. So, if you want to key in a supervisory visit, you will do so with the following codes, so it will show as no charge. The employee must have a Rev Code of 0550 for the visit to show up on the report.
How to Run the Report
- Thru = Includes all next supe visits due up to that date.
- Programs / Payers / Teams = Filter report by entering program, payer and team numbers. Or leave blank to select all.
- # of Days = Number of days between supe visits.
- Select the sequence you would like to run the report.
How to Read the Report
- Tm = Team number
- Phone# = Patient’s phone number.
- Admit Dt = Date patient admitted.
- Last Vis = Most recent visit completed (shown under Visit Entry).
- Last Sup = Date of last supervised visit (shown under Visit Entry - employee with rev code 0550).
- Next Sup Due = Date of the next supervisory visit due based on the # of Days selected before running the report.
- Employee = Name of the employee who completed the last supervised visit.
- Case Manager = Primary employee listed under Referral > Employees tab. (This one will only show up if you check the box to Add Case Manager to Report)
Date is calculated based on # of Days you selected before running the report.
This report looks for the last visit entry entered by the supervising nurse - looking for an employee with a revenue code _55_ (any four digit revenue code with 55 in the middle).
The revenue code is compared to the employees revenue code from Codes > Other Basic Codes > Employees.
If there is NOT a visit entry for an employee that has revenue code _55_, then the next visit due will be calculated as 60 days after the admit date.
- Employee = Name of the employee who did the last supe visit.
If the name is blank then no employee with a revenue code _55_ has a visit entry.
- Payer = Program number / Payer number with Payer description.
Troubleshooting Tips:
- Check to see if a supe visit was keyed into the system. This is the most common issue. If there has been no aide/LPN/PTA visit since the last supe, then the pt won't show up, since no future supe visit is needed.
- If there is a visits keyed, take note of the employee who did the supe visit. Go to Barnestorm Office > Other Basic Codes > Employees. Pull that employee up and verify that they have a correct revenue code entered (middle digits 55). If not, this is likely the issue. Enter an appropriate code and save the employee.
- Make sure the patient has an aide listed in Referral > Employees.
- Rerun the report to see if you have corrected the issues. If not, double check the tips above.