Track 485 Mailings
Click on the
Mailing
button on the main menu.
Select
Mail 485s
from the sub-menu that pops up.
The
485s Mailings
screen will open. The top pane allows you to track 485s being mailed out and the bottom pane allows you to track 485s back in.
You can select a view
By Doctor
or
Show All UnMailed
. When you select view
By Doctor,
a separate field will populate. You can either enter the doctor code or name.
There is an option to choose
All Programs
or you can select a particular program.
There is also a
Sort by
option. You can
Sort by
Doctor, By patient, By Date Issued, Date Added or By Program. This option is also in the bottom pane.
Beside the
Sort by
option, is a
Limit to
field. This option limits the number of 485s that will appear. You can select 10, 20, 30, 40 or 50.
Select a 485 from the top pane.
NEW:
You can now select multiple 485s (at once) to mark as mailed. Be cautious. Any 485s that are highlighted when you select the
Mailed Today
tab, will be marked as mailed today. Make sure that only the 485(s) that need to be mailed are highlighted. If you do not wish to mail a 485 that is highlighted, click on the 485 again to unhighlight it. Then proceed with Step 9.
From here, you can click on
Mailed Today
or
Print/Preview
, depending on which activity you wish to perform.
If you click on
Mailed Today
, it will stamp the 485 with a mail date as today’s date.
The bottom pane allows you to track the 485s as received back from the doctor. As needed, select the Paper 485s or Electronic 485s tab to view the 485s mailed.
Click on the 485 to highlight it.
NEW:
You can now select multiple 485s (at once) to mark as received. Be cautious. Any 485s that are highlighted when you select "Received By....", will be marked as received. Make sure that only the 485(s) that need to be received are highlighted. If you do not wish to receive the 485, click on the 485 again to unhighlight it. Then proceed with Step 13.
From here, you can select
Received by Mail
,
Received by Fax
,
ReMailed Today
, or
Print/Preview
, depending on which activity you wish to perform.
Selecting
Received by Fax
will only track the 485 as returned if your agency has setup the global settings to use this feature (Codes > Security > Global Settings > 485s > 0100 is True. Otherwise, you must use the
Received by Mail
for the 485 to be marked as returned.
If you choose the view
By Doctor
option, only the unmailed and unreturned 485s for that physician will appear on this screen. If you choose
Show All Unmailed
, all unmailed and all unreturned 485s (for all doctors) will appear. But remember, there is a
Limit to
field in the top pane.
Tip: If you need to switch to the Orders Screen, simply select the
Switch to Orders Mailing
button, on the upper right of the screen.
Posted Wednesday, November 30, 2011
by
andrew@barnestorm.com
http://kb.barnestorm.biz/KnowledgebaseArticle50719.aspx