Overview

Use this screen to post 835 files, save ICNs for Medicaid rebilling, view denied visit payments, and create Accounts Receivable payment/adjustment entries in Barnestorm. This feature works after downloading the electronic remittance from Billing > HIPAA Transactions > Transmit to NC Medicaid. 

Select ERA Files

• If your agency has multiple payer types, use the selector at the top of the screen to choose All Other. 
• Select the folder where the ERA files are saved.
• A list of available 835 files will appear. Select the file you need to post.

Process the ERA File

1. Click Process this 835/ERN File.
   • This saves ICNs for rebilling and creates service line posting details.

Review & Print (Optional)

• Print Summary
  • Shows amount billed, amount paid, amount noncovered, and a summary for the amount noncovered with adjustment reason codes.
• Print Detail 
  • Shows each patient dates of service range, with total amount billed and paid. 
• Print Denials option - run this to see which visits did not pay and why.
  • This shows the EOB edit code, adjustment reason code, HIPAA remark code. 
    
    • Include All Unpaid Services prints all unpaid lines.
    • Skip 45 omits contract adjustments to shorten the report.

Create ERA Entries & Post to A/R

1. Click Create ERA Entries.
   • Only use the 'Replace previous posting...' checkbox if you are reposting the file.
2. When prompted, review the A/R Posting Date (defaults to bank date) and click OK.
   • There's an optional checkbox if you have multiple NPIs posting. 
3. Print the report if needed, then click Close.
   • At this point, the process has collected the information to post. The report will show you the payment and adjustment amount for each patient/claim.
4. Click Post to A/R and select OK when processing completes.

Archive the ERA File

• After posting is complete, click Archive This 835/ERN File to remove it from the list.