You should synchronize your Barnestorm Point of Care as often as possible. The longer between sync's, the longer it will take to complete. It is ideal to sync twice (before and after) or more each day you work. Synchronizing will 1) send all of your data to the main server, and 2) retrieve data from the main server to load onto your local database. 

How to Sync

1. From the Main Menu, select the Synchronize button. 
2. A pop-up box will appear showing a connection or not. 
3. Click the Synchronize button. The pop-up will hide and you will see a percentage (progress) of the synchronize process. If you have a lot of information to sync then this may take a while. You can continue to work in Barnestorm while this process takes place. 

If you do not have a connected status, check your internet connection or try rebooting your machine. 

Keywords and details about the sync

Database = A collection of patient data. 

Entries/Log = Each time a piece of information is saved, it gets recorded in a single log, or an entry. For an example, when documenting an assessment, each screen documented will save an entry. If you return to the same screen several times to edit, it will save one entry per edit. This allows for a historical picture of documentation that occurred. 

Local = Each machine that uses Point of Care has its own local database. This means when you are documenting patient data, it gets saved on your machine only until you complete a synchronization. 

You will see two numbers separated by a dash. The first number represents the last log/entry number that has been sync'd to the server. The second number is the most recent log/entry that has not been sync'd yet.  This means the sync process will send all the log/entries starting with that first number, to send to the server. 

Network/Server = The main place where all of the patient data is stored. Each machine that completes a sync will move their data to the server.

The two numbers work the same as the local, it will return any data since the last time you synchronized. 

How much data is saved on the local?

During the sync process, data that is older than 120 days will be removed from the machine. This does not mean the data is deleted, it just clears it from the local machine so that it does not bog the machine down with data that may not be needed. The data is preserved on the server database. Patients that have been discharged 120 days ago will be removed from the local database. 

If you need to recover data that has been removed

• From the Select Patient in Point of Care, click the Recover Chart button.
• Enter the patient's six digit chart number.
• Enter the number of days you need to go back to pull the patient's assessments.
• Select the Search button, the patient's name and number of assessments available will appear.
• Select the Recover button.
• You will receive a message when the process is complete - select the Close button.